One list runs the whole event. Registration fills it, visa letters and badges come from it, check-in updates it, messages go to it, analytics read from it. Change a name once and it changes everywhere.
A sample event, playing live — hover to take the controls
Kwame Mensah checked in · 548 of 657
Platform features
Events don't always go as planned. Orkestriq adapts.
Conferences, AGMs, summits, awards, exhibitions, corporate events. Visa letters, multilingual delegate names, last-minute list changes, slow venue Wi-Fi. None of that breaks the platform.
The visa-letter problem, solved
Visa & Invitation Letter Generator
Generate a signed invitation or visa support letter for any delegate in one click. Pulls name and event details from the participant record. Delegates download it from their portal.
Participant Management
Add delegates one by one or import a CSV. Assign roles, upload photos, track check-in status, and export to Excel after the event.
Personal Delegate Portals
Each delegate gets a personal link with their QR badge, schedule, visa checklist, and a live feed of organiser messages.
Delegate Networking
Delegates browse the attendee directory, filter by role or organisation, and send connection requests. When both accept, they exchange contact details by email.
AI Delegate Assistant
Delegates ask about the schedule, venue, visas, or transport and get an answer in seconds. The assistant runs in the portal, day and night, in English or French.
QR Check-in Scanner
Open the scanner on any phone or tablet. Scan a QR code, see the delegate's name and photo, confirm. No scanner hardware to hire.
Agenda Builder
Build a multi-day programme with rooms, tracks, and speakers pulled from your participant list. Delegates see it in their portal.
Broadcast Messaging
Select all delegates or pick a group. Send by email or push notification. Messages land on portals within seconds.
Push Notifications
The portal opens straight from a link and works like an app on their phone. Send real phone notifications, no App Store needed.
Badge Generator
Print A6 badges with the delegate's photo, QR code, name, and organisation. Formatted for desktop printers at any venue.
Analytics Dashboard
See registrations over time, check-in rates, country breakdown, and top organisations. Generates a post-event report on Enterprise.
Sponsor Management
Add sponsors by tier, upload logos, and link websites. Sponsors appear on delegate portals without any extra setup.
White-label Branding
Upload your logo, set your brand colour, add a banner image. Delegates see your brand everywhere, not Orkestriq's.
Knowledge Base
Write answers to common visa, transport, and hotel questions once. The AI delegate assistant draws on this library to reply.
Email Automations
Set triggers once. When a delegate registers, Orkestriq sends the welcome email. Seven days before the event, it sends the reminder.
English & French
Every delegate reads their portal, registration form, and emails in their own language. Set English or French per delegate and Orkestriq handles the rest.
Team & Agency Access
Invite your team with their own roles. Agencies run separate client accounts and their events from a single login.
Delegate experience
Every delegate gets their own portal
Send one link. Delegates open it on any phone or laptop. No account, no download.
Personal QR badge, scannable at event entry
Full event details, venue, and dates
Visa document checklist
Programme with personal sessions highlighted
Real-time broadcast messages from organisers
Full delegate information pack, exportable as PDF
Installable as a home-screen app (PWA)
Push notifications, no App Store required
Mobile-first
Sits on their phone like an app
Delegates add the portal to their home screen in two taps. After that, you can push notifications straight to their phone.
Two taps to install
Delegates tap Share, then "Add to Home Screen." The portal icon lands on their home screen. Works on iPhone and Android.
Push notifications
Type a message in the dashboard, hit send. Every delegate who installed the portal gets a phone notification within seconds.
Works offline
The portal caches the delegate's badge, schedule, and event info. Venue Wi-Fi down? Delegates still have what they need.
How it works
Live in under an hour
Sign a contract, get your dashboard, start adding delegates. We handle the setup.
1
Pick a plan
We set up your dashboard with your branding and send you login details. Usually done the same day.
2
Import your delegates
Upload a CSV or add delegates one by one. Orkestriq generates portal links and emails them automatically.
3
Run the event
Scan badges at check-in, push messages to delegates, watch attendance fill in live. Export the full report after.
Pricing
Simple, transparent pricing
Priced on the size of your event. One fixed fee per event, or an annual plan if you run several. Onboarding is included at every tier and there are no per-delegate fees.
One event, or several a year?
How many delegates per event, roughly?
Agency or PCO running events for clients?A platform licence plus per-event credits, so you only pay for the events you actually run.Talk to us →
FAQ
Frequently asked questions
What is Orkestriq?
Orkestriq is an event management platform for conferences, AGMs, summits, awards, exhibitions and corporate events across African markets and the UK. One platform runs delegate registration, QR badge check-in, visa and invitation letters, delegate communications, an AI assistant and live analytics. Every delegate gets a web portal that installs to their phone like an app, with no app-store download.
How much does Orkestriq cost?
Pricing follows the size of your event and the package you choose: Essentials from £1,450, Professional from £2,200 and Enterprise from £3,900 for up to 300 delegates, rising with the delegate band. One fixed fee per event, onboarding included, and no per-delegate fees. If you run several events a year, the annual licence covers up to six events at that size for three times the event price. See the pricing section.
Do delegates need to download an app?
No. Every delegate opens a web portal in any browser and adds it to their home screen in two taps, where it behaves like an app (a PWA). Nothing to install, no app-store approval to wait for.
How does QR check-in work at the event?
Each delegate carries a unique QR badge in their portal. Your team scans it at the door with any phone or tablet, and the check-in shows on your live dashboard. No dedicated hardware.
Can Orkestriq generate visa and invitation letters?
Yes. On the Professional plan, Orkestriq produces personalised visa and invitation letters on your letterhead, filled with each delegate's details. It replaces the one-by-one process most conference secretariats still do by hand.
Can I brand the delegate portal with our own logo (white-label)?
Yes. The delegate portal carries your event's logo, colours and banner. On the Enterprise plan you remove Orkestriq's branding too, so the portal reads as your organisation's own.
How long does it take to set up an event?
You're live in under an hour. Import your delegate list from CSV, set your branding, and the portals, badges and check-in are ready.
Does it work with slow venue Wi-Fi?
Yes. The delegate portal is lightweight and caches on the device, so it keeps working when venue Wi-Fi drops. Last-minute list changes and multilingual names do not break it. Orkestriq is built for demanding venue conditions, from Lagos to London.
Is Orkestriq available in French?
Yes. The delegate portal, registration pages and emails all come in English and French, so it fits both Anglophone and Francophone events.
What is the best event management platform for African conferences?
An African conference brings conditions many platforms miss: patchy venue Wi-Fi, delegates who need visa-support letters, English and French audiences, and a fixed per-event budget. Orkestriq covers all four, with offline delegate portals, one-click visa and invitation letters, bilingual pages, and QR check-in that needs no special hardware. It runs the registration, badges and communications a team would otherwise split across separate tools and spreadsheets. The same platform is built for UK conferences too: the specialism is African events, not a limit on where it works.
Ready to run your next event?
Leave your name and company. We'll get back to you within 24 hours to show you the platform live.
✅
Request received
We'll reach out within 24 hours to show you the platform live.
